One of the questions that we hear most often from Time2Track users is, “Which activity type do I choose?” It can be stressful trying to choose just one activity type from a long list, especially if your experience could fit more than one.
In this article, I’ll provide some helpful tips and guidelines for tackling the task of choosing the right activity type, including how to add custom activity types. I’ll also include descriptions for some of the activity types you might see in Time2Track.
Tips for Choosing an Activity Type
1. Choose the activity type that best fits your experience.
Although your experience could fit multiple activity types, always use this rule of thumb: Choose the activity type that fits best. You can also use the activity type descriptions and category descriptions in the second part of this article as guidelines.
2. Use Custom Activity Types.
Using custom activity types is a great way to add more detail to your Time2Track activity records. You can create custom activity types for each specific type of experience you need to log, then map that activity type to one of the standard activity types in your list (for reporting purposes). When you run reports, you can choose to include your custom activity types as separate lines on the report, or consolidate them into the standard activity types they belong to.
To add your own custom activity types, go to the Activities tab in your Time2Track account, then click Custom Activity Types.
Your custom activity types will show up under their respective "standard" activity types in your Activity Type list.
3. Double check with your supervisor and/or training director.
If you’re stumped, don’t hesitate to ask your program’s Training Director or your supervisor for input. Some programs have specific ways that they like you to categorize your hours, so make sure to also check your practicum handbook if you’re a student.
4. Narrow down the list.
If you’re having trouble choosing just one activity type, it’s always helpful to narrow down the list to your top two or three choices, then go from there. Time2Track's activity type lists are broken down into categories, which also help you narrow down your choices. For example, if you had face-to-face interaction with a client, then your activity will most likely fit a Direct, Intervention, or Assessment activity type. If a client was not present during your activity, you will probably want to choose a Support or Indirect activity type.
5. Split up your activity.
If you did several different things during one stretch of time, it might make sense to break the activity up into smaller activities. That way, you can specifically categorize each type of activity that you did instead of lumping them together. For example, if you spent an hour scoring an assessment and writing a report on that assessment, split up that hour into two half-hour activities and categorize them separately.
6. You can always change it later.
Choosing an activity type is not set in stone. If you categorize an activity one way in Time2Track, you can always go back and change it at a later date. If you change an activity that has already been approved, just make sure to resubmit it for approval (if your program is using Time2Track Online Approval) or print out a new report to have your supervisor sign.
Activity Type Descriptions
Below I'm including short, general descriptions of some of the activity types you might find in Time2Track.
Remember, your activity type list in Time2Track will be different depending on your level and field of study. For example, if you’re a Doctoral student in Clinical Psychology who will be applying for internship through APPIC, your activity type list will be different than that of a Professional Mental Health Counselor working toward their license.
If the activity types in this list look unfamiliar to you, you are using a custom activity type list that is specific to your program. Check with your program’s training director to find out if they have descriptions of the activity types in your list.
Activity Type Categories
Assessment: Administering psychological tests or assessments.
Direct: Activities involving direct face-to-face contact with a client.
Indirect: Activities involving indirect, or non-face-to-face, contact with a client.
Intervention: Activities involving direct face-to-face contact with a client.
Relational: Activities involving interpersonal relationships (eg. couples or families).
Supervision: Individual or group supervision meetings with a professional or peer.
Support: Activities involving indirect, or non-face-to-face, contact with a client.
Assessment Report Writing: Writing reports on administered assessments.
Career Counseling: Providing direction or guidance on career opportunities.
Case Management: A collaborative process of assessment, care planning, facilitation, and advocacy for options and services to meet an individual’s mental health needs.
Case Conferences: Bringing together key parties in order to mutually agree upon goals and strategies to achieve them.
Chart Review: Reviewing patient or client charts.
Client Consultation: Interview to assess the client, their needs, and goals for treatment.
Clinical Writing / Progress Notes: Writing treatment progress notes, or other clinical writing.
Co-Therapy: Psychotherapy conducted with more than one therapist present.
College Prep / Guidance: Assisting students with college preparation activities.
Coordinate Community Resources: Assisting a client in locating and/or securing community resources.
Couples Therapy: Helping couples resolve conflicts and improve their relationship.
Crisis Intervention: Emergency psychological care assisting individuals in a crisis situation.
Family Therapy: Involves a whole family, or several family members, all meeting with a therapist together.
Grand Rounds: Presenting the medical problems and treatment of a particular patient to an audience.
Group Counseling: Involves one or more therapists working with several people at the same time.
Individual Therapy: Working one-on-one with a client.
Intake Interview: The first appointment with a therapist, in which the therapist asks questions in order to understand the client’s situation and presenting problem.
Structured Interview: An interview with a client in which all questions are presented in the same order to ensure that answers can be reliably compared between individuals or groups.
Medical/Health Related: Medical or health related psychological interventions.
Milieu Therapy: Form of therapy in which patients are part of a therapeutic community.
Neuropsychological Assessment: An assessment of how a client’s brain structurally functions.
Observation: Observing other trained individuals perform therapeutic activities.
Organizational Consultation / Performance Improvement: Consulting with an organization in order to improve the performance and well-being of its employees. May include meetings, interviews, focus groups, or other types of client contact.
Outcome Assessment of Programs or Projects: The followup conducted after a program or project development.
Phone Session: Psychotherapy conducted over the phone.
Professional Consultation: Consulting with another professional regarding a case or client.
Program Development / Outreach Programming: Creating programs or outreach activities designed for the education and prevention of psychological concerns. Can also include meetings and marketing for a program.
Providing Feedback to Clients / Patients: Giving feedback on psychological and neurological assessments to clients.
Psychodiagnostic Test Administration: Using oral, written, or projective methods as a diagnostic procedure.
Psychoeducational Group / Workshop: Group that focuses on educating clients about their disorders and ways of coping.
Psychological Assessment Scoring / Interpretation: Scoring and/or interpreting psychological assessments.
Reading / Research / Preparation: Can include online research, reading, preparing for an intervention, and analyzing data collected during a project.
School (Direct Intervention): A direct intervention in a school setting.
School (Other): Other activities in a school setting.
School Consultation: Interview to assess the client, their needs, and goals for treatment in a school setting.
Seminars / Didactic Training: Any training involving seminars or lectures.
Sport Psychology / Performance Enhancement: Therapy that helps athletes or other performers with performance enhancement.
Substance Abuse Intervention: Process involved in confronting an addict about the impact of his or her substance abuse.
Supervision of Other Students: Supervising other students.
Systems Intervention: Eliminating system limitations by prioritizing needs, specifying outcomes, and designing an intervention program.
Treatment Planning with Client: Planning a course of treatment with a client.
Video-Audio-Digital Recording Review: Reviewing video or audio recordings.
Are there any other tips you’d like to share with the Time2Track community? Let us know in the comments below!
**Just a quick disclaimer: We’re providing the information and list above as tools to help you find the activity type that best describes your experience. Keep in mind that the descriptions should be used as guidelines, not definitions. If in doubt, always consult with your supervisor or training director. Time2Track is not responsible for miscategorization or misrepresentation of hours.