Applying for internship can be a daunting task, especially if you’re applying through APPIC. The APPIC Application for Psychology Internships, or the AAPI, is used by doctoral level psychology students to obtain an APA accredited internship or APPIC accredited internship.

Learn more about our relationship with APPIC »

Explaining the AAPI

The AAPI requires applicants to report a large amount of somewhat complicated data, and it can be quite confusing figuring out what goes where.

At Time2Track, we’ve spent a great deal of time scouring the AAPI (and its instructions) to make sure we’re providing the right information in the correct format. The AAPI instructions can be confusing too, so we’ve pulled out the parts that are often overlooked, and hopefully that will explain a little more about how our calculations (and APPIC’s requirements) work.

The AAPI View report in Time2Track provides your data in a format that mirrors the AAPI, with all your hours put into the correct categories. Because APPIC requires some hours and demographics to be reported in different ways, this report might not match the other reports in your Time2Track account exactly.

We do recommend looking at your AAPI View report on a regular basis, though, to make sure you’re getting the hours and demographics you need to help you be competitive in the internship match process. It also helps to monitor your data and make sure you’re logging things the right way.

Hours

Master’s vs. Doctoral
If you’ve obtained a master’s degree as part of your doctoral program, you should include those hours as doctoral hours on the AAPI. If you’ve obtained a terminal master’s degree, however, you should report those hours in the Terminal Master’s column on the AAPI.

In this section, you will be asked to report your practicum hours separately for (a) hours accrued in your doctoral program, and (b) hours accrued as part of a terminal master’s experience in a mental health field. Hours accrued while earning a master’s degree as part of a doctoral program should be counted as doctoral practicum hours and not terminal master’s hours. A “terminal master’s” degree is defined as a degree that is earned from a program that is distinct from your current doctoral program. Thus, if you have earned a master’s degree as part of your doctoral degree program, it is not considered to be a “terminal” master’s degree.
AAPI Instructions – Intervention Experience

Categorizing Your Experiences
We get a lot of questions from students about the best way to categorize activities. We’ve provided some information about our interpretation of APPIC’s categories here, but remember that these are simply guidelines that we have put together since APPIC does not provide their own definitions. If in doubt, don’t take our word for it — always consult with your DCT or supervisor.

You may have some experiences that could potentially fall under more than one category, but it is your responsibility to select the category that you feel best captures the experience. (For example, a Stress Management group might be classified as a group or as a Medical/Health-Related Intervention, but not both.) The categories are meant to be mutually exclusive; thus, any practicum hour should be counted only once.
AAPI Instructions – Intervention Experience

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Demographics

Intake / Structured Interviews
The demographics section is also pretty straightforward. But there’s one big piece that’s buried in the instructions, so it’s easy to overlook.

Include under the assessment column those clients/patients for whom you performed assessments and/or intake interviews.
AAPI Instructions – Additional Information About Practicum Experiences

This means that all demographics associated with Intake/Structured Interviews MUST be counted as Assessment in the Demographics portion of the AAPI. So when you’re looking at your AAPI View report and thinking “There is no way that I have this many assessment clients” or “I know I saw more intervention clients than this”, it’s because your Intake/Structured Interview clients are being counted as Assessment. Keep in mind that Intake/Structured Interview HOURS are still counted as Intervention.

Assessments

Time2Track provides the flexibility to track any assessments you want – whether they’re full assessments or subtests. However, APPIC only allows you to report full assessments on the AAPI.

You should only include instruments for which you administered the full test. Partial tests or administering only selected subtests are NOT to be included in this accounting.
AAPI Instructions – Psychological Assessment Experience

When you’re transferring your assessments to the AAPI, make sure you ONLY transfer assessments that you administered the full test. You may also want to check out this article for some more helpful information.

Finding & Fixing Mistakes

If you’re looking over your AAPI View Report and find something that just doesn’t look right, it may be that you made a mistake somewhere along the way when logging your activities. Time2Track’s Activities List makes it easy to search for activities based on specific criteria (eg. activity type, specific client, and/or date range) to identify activities that may have been entered incorrectly and then fix them. You can also use the Activity Details Report if you need to print out any specific activity data.

The Activities List also makes it easy to change activities in bulk if you’ve made a mistake. Keep in mind, though, that if you’re using Online Approvals through your school, you’ll have to get your activities re-approved if you make any changes.

For more information on how the Activities List can help you, check out 5 Things you can do with Time2Track’s Activities List »

 

I hope this roundup of commonly overlooked AAPI requirements helps as you work on your internship application. If you’re a veteran, feel free to share any additional tips with internship applicants below!

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Maggie Campbell Wilkerson

Maggie Campbell Wilkerson

President at Time2Track
Maggie Wilkerson graduated from Wake Forest University with degrees in Psychology and Art, and is now President and Co-Owner of Time2Track. Maggie does a little bit of everything here – from talking to clients to working with guest bloggers to planning new features. When she's not working, she enjoys cooking, gardening, and spending time with her husband, their cat, and two dogs.
Maggie Campbell Wilkerson

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